Hiring the best audio-visual agency does not mean picking the most renowned or costly option available. It needs serious consideration on six parameters to ensure that you choose the right partner who will help you get the best results in the least investment. Every event venue has its specific need and the largest screen or the biggest speakers might not be a wise choice for most of them. Here is how you can evaluate if an agency is good enough for your project.
The audio-visual industry changes to a fresh set of gears every couple of years with the latest generation of display screens, microphones, cameras etc. The agency which keeps upgrading their equipment to the latest generation is probably the best choice if they fit on the other parameters of pricing and professional behavior.
If you have a crucial event, go with the most experienced vendor as they have seen more events and have handled more chaotic events than others. Experience matters from the very first step of selection of the equipment to the worst-case scenarios. Hiring an experienced agency helps you get away from the hassles of the AV equipment selection and installation. Best Atlanta AV rental Service providers don’t hesitate when you ask them about their experience.
The crucial aspect of selection of a vendor is the pricing they offer for the best set of equipment needed. Some agencies give you a cheaper rate but install more units of equipment than needed to get more juice. Always ask for itemized billing to see what set of equipment are being installed by different vendors.
An agency is best if it handles a chaotic situation well. Imagine there is a problem with a projector in the middle of your event, a great agency will quickly take action arrange for a backup device and replace it before the next session. You don’t need support in every event. However, when you need it, only the best agency can handle such situations.
When you ask an agency for a quote, you will get a glimpse of their approach. If they spend time on understanding the venue and your needs, they are thorough in their approach and pay heed to success of your event instead of their own profitability. If someone visits the venue and then gives you a quote, they are the best suited for the job.
Brands train professionals to make sure their equipment is used in an optimum way. You should not hesitate to ask your AV service provider if their employees are trained by the brands or experts of the devices they handle. A well-trained employee is better equipped to handle chaotic situations.
Hiring a professional agency, getting the latest equipment are as important as saving a few bucks of your investment. You should evaluate the agencies before choosing them for your event as its success heavily relies on the quality service of your AV provider.